X icon white, transparent background.
WORKFLOWS

Automate the busywork — and spend time where it counts

Free your team from manual work with Leapsome’s workflow builder. Automate HR processes, ensure timely execution with the right stakeholders, and empower employees through seamless self-service. From onboarding to compliance and day-to-day requests, create workflows that save time and elevate the employee experience.

product support employee decisions icon

Create seamless employee journeys

product unify icon

Build approval flows that just make sense

Reviews icon

Customize workflows to fit your setup

ON-, RE- & OFFBOARDING

Streamline every transition — from preboarding to exit

Automate every stage of the employee journey with workflows that assign tasks, trigger emails, and grant access — even before day one. From preboarding checklists to probation check-ins and offboarding handovers, ensure smooth, consistent experiences at scale.

AUTOMATION ENGINE

Build approval flows that just work

Set up smart, scalable workflows in minutes: for everything from document creation and compliance checks to training requests and visa reminders. Automatically notify the right people, route approvals, and empower teams with self-service — all while keeping oversight where it belongs.

Customization

Make workflows your own — and connect with the tools around you

Customize every step to fit your team’s structure. Create multistep learning paths, send tailored notifications, and automate actions in additional tools like Jira, Notion, or Slack. With webhook support, you can even start or pause workflows based on what happens in your other tools — all within Leapsome.

background image man at a laptop

Take Leapsome for a spin

Learn how Leapsome can automate, connect, and simplify your HR processes.

Book your demo

Connect anything

Our Workflows connect with the entire Leapsome platform to streamline operations and automate key processes throughout the employee journey.

Workflows
plus icon

Workflows + HRIS

Take your workflows to the next level with Leapsome’s native HRIS. Use -attributes to trigger automations and create more precise, personalized processes across the employee lifecycle.

Workflows + Learning

Automatically launch learning paths to support development during key moments — like onboarding, role changes, or promotions.

Workflows + Surveys

Collect timely feedback by inviting employees to surveys at key milestones, such as post-onboarding or after a return from extended leave.

Heading

Connect team objectives with individual performance by anchoring reviews to goal progression, delivering a solid base for feedback.

FAQ

Can I automate onboarding and offboarding workflows with Leapsome?

Yes — with Leapsome’s HR workflows, you can fully automate onboarding, offboarding, and reboarding processes (and more). Trigger emails, assign tasks, and grant access to a limited Leapsome environment even before day one. You can also schedule follow-ups for probation periods or internal transitions — all with our intuitive workflow builder.

How does Leapsome handle document creation and compliance workflows?

Leapsome’s HR workflows automations support document flows from generation to approval. Automatically notify the right stakeholders to review, approve, and sign documents on time, ensuring compliance without manual effort.

Can employees submit HR requests themselves?

Absolutely. Leapsome enables self-service through automated workflows. Employees can submit training requests, confirm external course participation, enroll in benefits, or handling visa-related tasks — without HR needing to manage every step.

What types of attributes can I use in workflows?

Our HR workflow builder supports both standard HRIS attributes (like department, manager, or location) and dynamic, calculated fields (such as time since last promotion). This makes your workflow automation even more personalized and powerful.

Can Leapsome trigger workflows based on absences?

Yes — you can use absence data to trigger workflows automatically. Automate reboarding after extended leave or send return-to-work surveys when an employee is back — all with Leapsome workflows.

How customizable are workflows in Leapsome?

Leapsome’s workflows are fully flexible. You can tailor workflows to match your team’s structure — from multistep learning paths to approval chains and personalized notifications. It’s easy to keep the right people informed and your processes running smoothly.

Does Leapsome integrate with other tools we use?

Yes — Leapsome integrates with your wider tech ecosystem to keep workflows connected and efficient. Use webhooks to provision users, push absence data to Slack, or automatically create tickets in Jira.

Our HR workflow automations supports two-way communication between Leapsome and any web-enabled platform. You can trigger workflows from external systems (e.g., an HRIS), push data to tools like Jira or Notion, and even pause workflows until you receive external input — reducing manual work and connecting your entire HR tech stack.

See all our integrations here.

What makes Leapsome workflows different from other tools?

Leapsome’s workflows go beyond task automation — they adapt to your structure. With attribute-based triggers, document generation, custom notifications, and native HRIS support, Leapsome helps you create smart, scalable processes that grow with your team.

The AI-powered people platform for HR excellence and high-performing teams

Automate, connect, and simplify all HR processes across the employee lifecycle — from onboarding and performance management to employee engagement and development.

Empowering teams at thousands of Leading organizations

Request a demo

Get your personalized walkthrough — you’ll know in one call if Leapsome fits.