Personal details, roles, compensation — now all connected and up to date. Less admin chaos, more time for your people.
Stay compliant
Secure, GDPR-compliant data management you can trust
Always up to date
No more duplicate entries or lost files
Insight-ready
Turn people data into actionable insights
Personal details, role history, compensation, performance — all in one profile. Configure the fields to fit how your organization actually works.
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Role changes, reporting lines and job history update across the platform and flow into review cycles without you lifting a finger. Your evaluations stay accurate and reflect what's actually happening in your organization.
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Not everyone needs to see everything. Set permissions so HR controls sensitive data, managers see their teams, and employees access what's relevant to them. Simple, secure, and built for trust.
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Connect the dots between your people data and what actually drives performance. See how absences impact engagement, track how role changes affect productivity, or identify patterns between learning activity and review scores.
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Leapsome AI is embedded across the platform. Understand your people, analyze structures and trends, and turn data into decisions that matter.
Employee record management software is a system for storing, organizing, and updating employee data (personal details, contracts, compliance documents, performance history, and job changes) in one secure, centralized location. It replaces spreadsheets and paper files, giving HR teams a single source of truth that's easy to audit and update as employees move through their lifecycle.
Centralizing employee records means consolidating all employee data (profiles, documents, org structure, and history) into one HR system instead of scattered spreadsheets, drives, and paper files. The typical steps are: audit existing records, choose a system that supports custom fields and permissions, migrate and clean the data, then set access controls so managers and employees can self-serve relevant information without HR bottlenecks.
It’s a centralized profile containing all relevant information about an employee — personal details, role history, compensation, documents, and more.
Yes. You can adapt fields to reflect your company’s structure, policies, and data needs.
All data is managed in line with GDPR and ISO 27001 standards, with advanced role-based permissions and encryption.
Yes, you can choose what information employees can see — giving them transparency while keeping sensitive data restricted.
Yes, Leapsome connects with leading payroll providers to keep compensation data synced.
Role, reporting line, and job history information automatically flows into review cycles, ensuring evaluations are accurate and contextual.
Updates made in the employee record automatically sync across connected workflows like performance management, learning paths, and compensation.
Yes. Bulk import tools (SFTP, excel or HRIS sync) make it easy to bring in data from spreadsheets or other systems.
“We evaluated several well-known HRIS platforms, but Leapsome stood out by far. It gives us 120% where it matters most — employee development — while offering the flexibility we need to shape our HR processes for the future. Compared to more rigid, legacy tools, Leapsome felt like a true partner in enabling our people.”
Thomas Müller
"We chose Leapsome’s HRIS because we wanted a system that brings together everything that truly matters to us: performance, feedback, and development conversations. What immediately stood out was the clean, intuitive user experience combined with powerful customization options. One major benefit for us is that we now have all key employee data in one place."
Faris Wonigeit
"Leapsome HRIS makes it easier to simplify HR processes, improve the employee experience, and keep all data in one place. It also provides better analytics, offering more clarity and helping to strengthen company culture."
Joss Lowery
"We chose Leapsome HRIS because it offers not only smart features and flexibility, but also a strong sense of partnership and trust. We felt supported from the very beginning — that personal touch made all the difference."
Lika Somoye
We compared several platforms, and Leapsome stood out convincingly — it’s user-friendly, intuitive, and highly customizable. I love how fast and openly the team at Leapsome reacts to our feedback and suggestions.
Dr. Christian Grobe
“Leapsome’s HRIS is more configurable than any other system I’ve used. We can decide who can see or edit each field. It feels bespoke, and because it’s SaaS, there’s no need for upgrades or technical support.”
Tamsin Webster
From the first candidate conversation to the next promotion, base your people decisions on connected people & performance data, along the entire employee lifecycle.
Replace your crowded HR stack with one modern platform
See how Leapsome connects HRIS and talent management to elevate HR, empower teams, and deliver real impact.
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